| SAMPLE LETTER AND IDEAS TO BRINGS UP AS USUL IN THE MEETING . |
18 May 2010
Management Offices of Serina Bay
Robert Bench of Serina Bay
Jalan Hilir Sg Pinang, Georgetown
CC: Joint Management Body of Serina Bay Apartment
Dear Sir or Madam:
RE : MY RESOLUTIONS ON POWER AND LIMIT OF NEW JMB 2010 – 2011
As we all know that we will be having our annual general meeting this months, I would like my resolutions were brought up as “USUL” in the meeting agenda.
2. My resolutions are:
- All decision involving residence daily movement activity, facility and rules / regulations must have residence approvals in meetings
- One Board of tender consist of 3 teams with 5 persons resident in 1 team must be forms to analyzed and open quotations or tender box. Result will be endorsed as the best value for Money Company to JMB President and posted out to public as winner in notices board. (No JMB Member and management In These Teams) These 3 teams will be shuffle to different tender.
- All Purchasing RM10K above must go through tenders board teams and residents meeting for authorizations. Result must be posted and minutes in meetings.
- All purchasing more than RM5K – RM9K must have at lease 1, 2 or more Quotations (Can Be Approved by 3 Members of JMC) Result Must is posted in Notices Board.
- All Purchasing Below RM5K Direct Nego but different vendor (one time buy no partials payment) Purchases must be posted in notices board.
- Renovations deposit RM1K must be collected from contractors not house owners. Because all damages cause are by contractors not house owner. RM100.00 must still be imposed as cleaning fees and maintenance safety box deposits. So that contractors will have to follow our house rules if they what theirs money back.
Sincerely,
( Your Name Here )
Resident of Serina Bay Penang
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