Sample letter On USUL For AGM 2010-2011 Serina Bay Apartment

SAMPLE LETTER AND IDEAS TO BRINGS UP AS USUL IN THE MEETING .

18 May 2010

Management Offices of Serina Bay Apartment

Robert Bench of Serina Bay Apartment

Jalan Hilir Sg Pinang, Georgetown

Penang.

CC: Joint Management Body of Serina Bay Apartment

Dear Sir or Madam:

RE : MY RESOLUTIONS ON POWER AND LIMIT OF NEW JMB 2010 – 2011

As we all know that we will be having our annual general meeting this months, I would like my resolutions were brought up as “USUL” in the meeting agenda.

2. My resolutions are:

-           All decision involving residence daily movement activity, facility and rules / regulations must have residence approvals in meetings

-           One Board of tender consist of 3 teams with 5 persons resident in 1 team must be forms to analyzed and open quotations or tender box. Result will be endorsed as the best value for Money Company to JMB President and posted out to public as winner in notices board. (No JMB Member and management In These Teams) These 3 teams will be shuffle to different tender.

-           All Purchasing RM10K above must go through tenders board teams and residents meeting for authorizations. Result must be posted and minutes in meetings.

-           All purchasing more than RM5K – RM9K must have at lease 1, 2 or more Quotations (Can Be Approved by 3 Members of JMC) Result Must is posted in Notices Board.

-           All Purchasing Below RM5K Direct Nego but different vendor (one time buy no partials payment) Purchases must be posted in notices board.

-           Renovations deposit RM1K must be collected from contractors not house owners. Because all damages cause are by contractors not house owner. RM100.00 must still be imposed as cleaning fees and maintenance safety box deposits. So that contractors will have to follow our house rules if they what theirs money back.

Sincerely,

( Your Name Here )

Resident of Serina Bay Apartment Penang

Latest News About 2010 - 2011 AGM For Serina bay apartment Joint Management Body

Hi ! Everyone ,

I have just understand that the commissioner of building ( COB ) offices Komtar Penang has issues out a letter to our president of JMB 2009 telling him that he will have to conduct a AJM in 2 weeks time before end of MAY09 this month .The Reason they give to COB they having problems to Audit Accounts Can't be excepted to delay AJM.

So I'm advising all the residence to make sure attend this AJM when the date been confirm by letter in our post box.

What are the things will acknowledge our right voters :

1. No outstanding maintenance fees
2. Have already given authorisation proxy letter if your house is under 2 name owner To attend AJM.
3. Rented residences if interested to come in this meeting please get proxy letter from management ask owner to sign giving you right to sit down and vote in this meeting.

After Getting the date or letter on the date of AJM this what we should do :

1. To daft and write a letter as "USUL" give to management offices and always make a copy
2. Ask the management to chop sign on your copy letter and keep it with you to bring up on the meeting day

What is the matter to bring up as "USUL" :

1. A resolutions on the limits of power of  new JMB , what are the things that they can and can't do before asking us the resident of serina bay .
2. Problem that you needs new JMB to Tackle and solved.
3. Ideas And comment with solutions ask task for new JMB .

Please spend your time and effort as for we all living here together

Thanks

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